Boys & Girls Clubs of America

Manager, Government Relations Policy & Advocacy

4 weeks ago
Job ID
2017-2893
Category
Govt Relations - Federal
Washington, DC

Overview

Under supervision of the Senior Director Policy & Advocacy (P&A), Government Relations, the Government Relations P&A Manager is responsible for project and event management, managing the communications from the Office of Government Relations DC to local Clubs and third party partner organizations and ensuring the coordination of various government relations activities.

Responsibilities

  • Effectively draft compelling communications to the field, Capitol Hill staff and members, with ability to create complementary collateral materials and presentations to present a positive message, cases for support, and logical solution proposals to address the various platforms of BGCA and Government Relations strategic plans.  
  • Lead with direction and oversee the design, implementation and execution of events and special projects for the Office of Government Relations, including but not limited to, National Day of Advocacy and Capitol Hill Day and create and track budgets for these events.
  • Lead with direction and oversee the design, implementation and project management of Local Call to Action outreach efforts to local organizations and coordinate these efforts with the State Alliance division.   
  • Together with GR Coordinator, ensure that all advocacy contacts by local Clubs are logged and easily accessible for future reference. 
  • Oversees and ensures and the timely, accurate and professional preparation of all correspondence, reports, spreadsheets, presentation materials, travel arrangements, expense reports to meet the needs of the GR-DC team.
  • Ensures and oversees comprehensive/complex word processing, excel tasks as well as creative presentations in Microsoft PowerPoint and Microsoft Publisher to create one-pagers, letters, backgrounders, flyers, brochures, etc.
  • Drive the acknowledgement process of generating acknowledgement letters and writing custom letters.  Ensure that all letters are produced in a timely manner according to the department standards.
  • Superior knowledge of database research and report making to provide Sr. Directors and Directors with current and accurate information on contact status, history and required follow-up. 
  • Ensures and oversees the creation and development of informational packages for meetings, retreats, and conferences (Board of Governors, Congressional contacts and members, cabinet agencies and officials, etc.) as directed by the Government Relations Sr. Vice President, Vice President and Senior Directors.
  • Work closely with the Government Relations team to help manage, coordinate and communicate on-going priorities within the Office of Government Relations, including initiatives in Washington, DC, and the State Government Relations offices.
  • Support and conduct cascade training of Government Relations initiatives to local Clubs via webinar, email, conference breakout sessions, and other presentation opportunities. 
  • Develop and maintain positive and professional relationships with local Boys & Girls Club leadership, BGCA personnel and supporting groups like third party advocacy partners.
  • Work closely with Government Relations staff and various departments within BGCA national headquarters in Atlanta and the regional service centers to further Government Relations initiatives and support our attainment of our annual goals for funding to Clubs via federal government sources.
  • Lead and oversee research utilizing the Office of Government Relations network drives, BGCA.net, government web pages and the internet to obtain best practices and ensure all new materials are filed in an organized and systematic way on the network drive.
  • Lead and oversee the development and execution of all third party and local Club contracts and/or LOAs including tracking systems to include lobbyists and lobbying support, agencies, special events and all others.
  • Serve as liaison with financial services and general counsel regarding contracts records, and check requests
  • Lead and oversee the development and  all department invoices, PO’s and check requests and ensure they are written and submitted in a timely and accurate manner
  • Establish and maintain current recordkeeping and record retrieval system and type statistical reports and spreadsheets as needed in support of tracking and reporting.
  • Provide superior customer service to all internal and external customers.
  • Perform other related duties as assigned by the Senior Director, Policy & Advocacy, Government Relations.
  • Demonstrate BGCA mission driven values of integrity, excellence and inclusion and integrate into work environment and ways of work (I-Care).
  • Adhere to organizational policies and procedures as described in BGCA's Employee Handbook, Ethics Policy and elsewhere.

Qualifications

  • Bachelor’s degree or education/experience equivalency preferred.  Knowledge of Boys & Girls Clubs will be helpful.
  • Minimum of three years of experience in complex project and event management, managing office operations and supervision of staff required. 
  • Experience managing communications and goal attainment with remote team players.       
  • Effective writing, research and evaluation skills that communicate a cause, case, solution and instructions for local and hill Club/issue advocates. 
  • Strong presentation skills with demonstrated experience as an effective training instructor. 
  • Extremely motivated individual with the ability to take initiative and work as a team player. Strong written and verbal communication skills; Database management; demonstrated ability of project and event management and prioritization as well as staff supervision.  Demonstrated high standards of ethics and integrity; self-starter with ability to anticipate department needs and respond to those needs; excellent customer service skills. Ability to manage the administrative support to multiple employees from remote locations is a must. Intermediate Microsoft Office skills required (Word, PowerPoint, Excel, Access and Outlook).
  • High energy, motivated, confident and creative; ability to work for prolonged periods at high levels of activity, managing multiple tasks with varying deadlines; ability to exchange, clearly and concisely, ideas and facts, both written and verbal. Provides ongoing project coordination.

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