Under the supervision of the Operations Manager, State Alliance – Illinois, the Fiscal Assistant is responsible for reviewing and processing fiscal reimbursement documentation of monthly expenditures from Clubs and compiling the information in reports. In addition, this position will create and review spreadsheets for Alliance projects and work with Alliance sites’ staff to ensure that expenditures and other related deliverables are in compliance with fiscal guidelines. The Fiscal Assistant will also provide other administrative support, including record maintenance for grant reimbursement packets. This position is currently funded by the State of Illinois Alliance with continuation of this position contingent upon the renewal of funding.
Fiscal Reimbursement Processing
Fiscal Tracking and Reporting
Environment and Working Conditions:
Normal internal working environment estimated travel may be less than 10% (can be up to 1 - 2 days or more in a given month, including weekends - depending upon scheduling requirements). The individual selected for this position must possess and maintain a valid driver’s license and be able to navigate areas of the country by using a map or other direction methods.
Physical and Mental Requirements:
Ability to carry out detailed and complex instructions; ability to interact with coworkers and public by telephone and in person as a member of a team to provide services to customers, both external and internal; ability to perform a variety of duties and to prioritize tasks to meet organizational needs. Ability to clearly and concisely exchange ideas, facts and/or technical information and guidance in person, by telephone, email, fax or correspondence. Physical requirements include: sight, hearing, sitting for four + hours a day, standing for one to two + hours a day, stooping; skills essential for successful communications include speaking, writing and reading comprehension.
Associate’s degree or education/experience equivalency. Bachelor’s degree preferred in Accounting or related field or education/experience equivalency.
Prior fiscal support experience with expense tracking, grant budgets and/or auditing preferred.
Intermediate Microsoft Office skills (Word, PowerPoint, Access and Outlook); advanced Microsoft Excel; ability to perform a volume of numerical detail work with speed and accuracy; ability to prepare financial and other reports in a systematic and legible manner; must be knowledgeable of budget management and/or auditing principles; high degree of accuracy, attention to detail and follow through; professional telephone etiquette skills; demonstrated high standards of ethics and integrity; strong organizational skills; ability to prioritize, multi-task and work under time pressures; good verbal, written and interpersonal communication skills; and excellent customer service skills and the ability to work with others as part of a team effort.