Boys & Girls Clubs of America

  • Assistant Director, Conference & Learning Events

    Posted Date 1 month ago(4/19/2018 5:35 PM)
    Job ID
    Oper & Liaison Srvcs
    Atlanta, GA
  • Overview

    Under the limited supervision of the Director, Conferences & Learning Events, the Assistant Director, Conferences & Learning Events is responsible for the effective operations of various events; including BGCA National and Regional Conferences and other BGCA events as needed.


    • In collaboration with Director, Conferences & Learning Events manage the annual planning of BGCA’s National and Regional Conferences and other national learning events.
    • Ensure strategic data management and reporting that facilitates greater organizational leverage and provides user friendly segmentation and analytics.
    • Prepare custom and system generated analytical dashboards, reports and exports for key stakeholders to support event objectives. 
    • Secure high level thought leaders for conference sessions, including research and contracting.
    • Plan and execute regional conferences; including housing, registration, logistics, audio-visual needs, program development and post-conference reporting.
    • Travel to on-site location to manage operational and logistical aspects of meetings; such as national conference, regional conferences, quarterly board meetings, annual national staff meeting and other BGCA events.
    • Develop tools to track success and best practices; providing comprehensive reports to key departmental stakeholders.
    • Serve as cross-functional team member in collaboration for BGCA learning events; including leading planning teams.
    • Maintain and update the Calendar of National Events.
    • Create monthly reports for OEDS management team and as needed; including goal performance and project status.
    • Work in collaboration with Director, Conferences & Learning Events on the contracting of all BGCA meetings and events.
    • Build relationships in support of BGCA with local hotels, with the purpose of negotiating hotel services that benefit BGCA.
    • Review contracts for travel-related services for compliance with BGCA policies and travel needs.


    • Direct and lead the completion of administrative duties in conjunction with assigned CLS team member.
    • Develop, implement and communicate policies regarding booking hotels and events to improve processes and retain integrity of data associated.
    • Perform special assignments and assist with special projects as directed by the National Vice President, Organizational Development Services.
    • Demonstrate BGCA mission driven values of integrity, excellence and inclusion and integrate into work environment and ways of work.
    • Adhere to organizational policies and procedures as described in BGCA's Employee Handbook, Ethics Policy and elsewhere.


    • Bachelor’s degree or education/experience equivalency. CMP designation is a plus
    • Minimum of three years’ experience in event and/or conference coordination and implementation is required. Working knowledge of the hospitality industry required; including but not limited to: advanced experience in managing housing blocks, registration, booking talent and speakers, and managing hotel logistics.  Experience providing stakeholder reports resulting from registration systems and survey data.


    • Managing multiple detail-oriented projects in a fast paced environment; demonstrated proficiency in prioritizing and managing multiple tasks simultaneously; high standards of ethics and integrity; strong interpersonal and relationship building skills; excellent verbal presentation and writing skills; advanced project and event management skills; strong technical and software skills, including intermediate to advanced proficiency in Microsoft Office Suite; ability to effective use the internet for research
    • High-energy; motivated; creative.  Ability to handle a variety of projects simultaneously with limited supervision. Strong reasoning and problem-solving abilities. Ability to clearly and concisely exchange ideas, facts, technical information and direction, in person and by telephone.  Possess sound judgment and make decisions independently when necessary.   Physical requirements include: sight, sitting for at least four hours per day, stooping, grasping/motor dexterity skills, skills essential for successful communications, including speaking and writing.


    • Normal Office Environment
    • Position requires up to 20% travel  (can be 4–6 days or more in a month - including weekends - depending upon scheduling requirements). 



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