Under the supervision of the Chief Development & Public Affairs Officer, the Senior Director, Planning is responsible for facilitating year-round strategic planning and professional development among the Resource Development (RD) and Government Relations (GR) departments at Boys & Girls Clubs of America (BGCA). The Senior Director, Planning works to develop the resources and processes necessary to bolster skills, foster accountability, and drive success across RD/GR — creating, managing, and leveraging an internal communications strategy, educational/professional development opportunities, and a commitment to metrics and benchmarking. The Senior Director, Planning will serve as the primary staff lead responsible for reporting RD, GR, and Board Governance and Engagement (BGE) activities and strategies to the Board of Governors. Additionally, the Senior Director, Planning will support the Chief Development & Public Affairs Officer in portfolio management of high-capacity donors, and execution of strategic initiatives aligned to board development and thought leadership. The Senior Director, Planning should be prepared to represent the perspective of the executive office, and engage with board members or other key external stakeholders when assigned.
Cross-Departmental Strategic Planning:
Represent the perspective of the RD/GR leadership teams in organizational planning meetings. Gain keen knowledge of key BGCA initiatives and measurement insights and how they impact the work of RD and GR.
Develop and manage a year-round departmental planning process to ensure RD/GR goals and activities align to organizational goals, specifically: GOSIMs, Great Futures 2025 Strategic Direction, and the work of the Planning & Operations Council. Work with senior leadership to identify metrics across verticals to ensure performance accountability. Provide monthly updates and dashboards to reflect progress to date.
In collaboration with the Chief Development & Public Affairs Officer, plan RD/GR leadership meetings and retreats, as well as bi-monthly staff meetings. This includes meeting preparation logistics (reserved space, technology needs, supplies, invitations, identifying and distributing pre-reading), planning and content development, facilitating cross- departmental dialogues, and sending follow-up surveys to assess effectiveness. Manage and coordinate meeting follow- up to maximize collaboration across teams and drive organizational alignment across RD/GR.
Lead collaboratively across departments on thought leadership activations as assigned (e.g. Great Think Series), to advance positioning of the Chief Development & Public Affairs Officer’s agenda as aligned to Great Futures 2025.
RD/GR Communications & Education Initiatives (INTERNAL):
Manage organizational communications and reporting for the RD/GR departments to Governors/Trustees, RD/GR staff, and BGCA national staff. This may include quarterly reporting, departmental presentations, written and verbal updates to staff.
Develop and implement plan for new RD/GR employee onboarding.
Represent RD/GR during New Employee Orientation for all national staff.
In partnership with RD Communications and Marketing, manage Annual Report creation. This includes serving as project manager to: assign responsibility for and review various components (e.g. narratives, financial reports); collaborate on theme and design elements; and develop and implement communications strategy for distribution to key stakeholders.
In partnership with the Chief Development & Public Affairs Officer, assess the learning needs of each vertical (e.g.
Major Gifts, Corporate and Cause, Foundations) and create and execute a learning strategy to support ongoing professional development and robust subject matter knowledge (e.g. BGCA value proposition, campaign funding priorities). Facilitate trainings as needed.
Board Governance & Volunteer Leadership Relations:
Serve as the primary staff lead for planning, preparation, execution and follow-up on the RD, GR, and Board Governance & Engagement (BGE) Committees. This includes collaborating with senior leadership and Governors to develop agendas and materials for meetings.
Manage the quarterly drafting of the Board of Governors reports (includes: RD, GR, and BGE Committees), presentations, talking points (for staff and Governors), and briefings as assigned. This includes collaborating with RD/GR senior leadership, Finance, and RD Communications to ensure the most accurate and critical information is shared.
Collaborate with CEO & President and Chief Development & Public Affairs Officer to develop recruitment and engagement strategies for Trustees/Governors.
Assist in curating meaningful content and experiences for Trustee/Governor gatherings.
High-Level Prospect/Donor Development:
Conduct debrief meetings with CEO & President, Chief Development & Public Affairs Officer, and volunteer leadership after external meetings. Capture key details related to the prospect/donor/stakeholder, items discussed, and next steps, including plans to further manage the relationship. Ensure well-written reports are saved in database and moves management indicators are updated accordingly.
Develop a deep understanding of volunteer relationships (Trustees/Governors) managed by the Chief Development & Public Affairs Officer. Assist in the management of that portfolio to facilitate 1:1 visits/phone conversations, regular communications, and quality stewardship.
Review solicitation materials (letters, proposals, and presentation decks) for requests $5M+ prior to executive leadership review.
Facilitate partnership and donor meetings and serve as the primary relationship manager when assigned.
Manage cross-functional strategic planning to maximize CEO & President and the Chief Development & Public Affairs Officer’s travel schedules to their fullest extent possible to advance relationships with donors, media, Clubs, elected officials, Governors and Trustees, etc. Work closely with the Executive Assistants of the Chief Development & Public Affairs Officer and the President’s Office.
Ensure briefings and full preparations are planned before travel.
Serve as a staff lead on BGCA’s National Conference Committee with responsibility for organizing RD/GR leadership on positioning and preparations for engaging the Chief Development & Public Affairs Officer, as well as Board Members. This includes presentation development, briefings, talking points, on-site support and management.
Support the Youth of the Year and Board award dinner planning and coordination across RD/GR as aligned to CEO & President and the Chief Development & Public Affairs Officer’s participation and volunteer engagement; ensure quality and timely planning, briefing and staffing; serve as quality control on content and execution.
No direct Reports. May monitor and coordinate the work of temporary employees and student interns.
EDUCATION AND EXPERIENCE
7 to 10 years of fundraising, relationship and stakeholder management experience.
Experience in facilitating strategic planning across teams.
Experience working in a highly demanding environment and with senior-level executives and Board members.
Attention to detail with a passion for flawless execution.
Outstanding writing and editing skills.
Desire to work with tight deadlines in a fast-paced, fluid environment.
High energy, driven, dedicated, motivated, confident, flexible, and creative. Comfortable planning, managing, and performing multi-faceted projects in conjunction with day-to-day activities. Superior interpersonal and negotiation skills. Able to get along with diverse personalities; tactful and mature. Good reasoning and sound judgment. Ability to work for prolonged periods at high levels of activity; managing multiple tasks with varying deadlines and attending to details; ability to think strategically; ability to sit for more than four hours per day; reading comprehension and listening.
Overnight travel estimated at 30% (which can be 6 to 8 days or more in a month, including some weekends, depending upon scheduling).