Under the general supervision of the Director, Foundation Relations, the Manager, Foundation Relations is responsible for organizing and implementing national stewardship activities for all assigned foundation accounts, including but not limited to all contractual obligations. This position has the responsibility for helping to ensure successful, long-standing foundation partnerships through the thoughtful management of grants and execution of stewardship expectations. In addition, this position builds effective relationships internally to ensure consistently strong grant and project execution, coordination of internal and external resources and satisfaction of all contracted deliverables. The ideal candidate will be mindful of supporting the overall fundraising function of the Foundation Relations department and ensuring on target team financial performance.
• Work across BGCA’s Resource Development, Government Relations, Field Services, Information Technology, PTYDS and Planning & Measurement departments to support project outcomes and ensure the successful execution of grant deliverables.
• Support the overall goals and directions of Boys & Girls Clubs of America, Resource Development and Foundation Relations and assist with other duties as required by Vice President, Foundation Relations.
• Develop and manage stewardship calendar for each assigned account to ensure all contractual obligations are met or appropriately addressed
• Interact with staff throughout BGCA, remote locations and local Clubs in order to implement national donor relations initiatives
• Monitor donor funded projects, including timelines, goals/objectives, outcomes and budget spending for each assigned donor account.
• Gather feedback and success stories related to each foundation donor funded initiative; write narrative and budget reports on use of funding for interim and annual donor reports; ensure overall reporting (including photos, media samples, etc.) is compliant with donor format/standards.
• Assist in distribution of information regarding and related to assigned accounts to BGCA provide support in writing and/or editing articles, announcements and other related products for BGCA publications and Web sites; coordinating donor approvals of all donor-related collateral materials, as necessary.
• Serve as secondary contact for assigned accounts, responding to incoming questions related to, concerns and solicitations; assist grant staff in managing local Club communications and incoming questions related to national grant funded programs and related reporting requirements for assigned national accounts.
• Evaluate risk in programmatic deliverables and schedules, and develop strategic solutions to ensure both funder satisfaction and delivery of timely, quality resources to the field.
• Manage grant budget expenditures, tracking grant budget to actual spending, reconciling and working with programmatic team to adjust annual grant budgets as needed.
• Facilitate creation of an annual stewardship plan for accounts, including budget, contract deliverables, project timeline, marketing/event calendar, Club integration plan when applicable, and proposed metrics. Conduct ongoing analysis and track performance of partner initiatives.
• Ensure/support programmatic staff with distribution of applicable pass-through grants, monitor financial performance and execution of contracted deliverables at the Club level.
• Provide preparation and support for any external foundation meetings or calls that aid relationship development.
• Be willing to support the Foundations team with existing and future BGCA foundation partnerships and alliances, as needed.
• Other duties as assigned
• Plan and lead monthly and/or quarterly account review sessions with all applicable internal stakeholders and cross departmental team members to ensure program is following agreed upon timeline, that spending is on target with approved budget and all deliverables are being met.
• Coordinate the development of formal performance reports for each assigned account at least annually.
• Serve as a contact for any grant issues; accountable for ensuring resolution; prompt response to internal and external customer needs is paramount.
• Demonstrate BGCA mission driven I*CARE values, and integrate these beliefs into our environment and ways of work.
• Adhere to organizational policies and procedures as described in BGCA's Employee Handbook, Ethics Policy and elsewhere.
• No direct Reports. May monitor and coordinate the work of temporary employees and student interns
EDUCATION AND EXPERIENCE
• Bachelor’s degree in youth development, business administration, project management, strategic implementation, strategic management, English or communications, or a related discipline is required.
• Minimum five years demonstrated successful project/grants administration and/or management.
• Experience in working with cross-functional teams.
• Experience in sales, grant management, budget management, program or project management in the nonprofit or for profit industry sector.
• Experience with using project management software preferred.
• Work experience in the Boys & Girls Club Movement (national or local Club) preferred.
• Demonstrated record of success in project management; superb organizational skills and diligent attention to detail, with the ability to plan, track and complete long-range project deadlines and goals.
• Ability to prioritize, track and implement multiple tasks simultaneously; ability to deal well with a large volume of work while maintaining high quality and efficiency/timeliness.
• Demonstrates a strong ability to use data to communicate impact of gifts based on evidence and metrics.
• Drives for success and achieves results.
• Exemplifies exceptional negotiation skills with an ability to bring others together and reconcile differences.
• Outstanding communication skills, both written and oral - including the ability to write/edit technical reports on donor funded initiatives and letters on behalf of BGCA leadership.
• Strong interpersonal skills; demonstrated ability to work well with staff at all levels; ability to work both independently and within a team environment (departmental and cross-departmental).
• Ability to deal with rapidly shifting priorities; quickly adapts to change, reacting professionally and effectively to incoming initiatives from donors and BGCA leadership; exhibits comfort in working under tight deadlines.
• Advanced proficiency in Microsoft Office software, including Word, PowerPoint, Excel, and Outlook.
• Self-motivated, self-starter.
• Ability to read and understand budget reports.
• Present information in a compelling visual and/or infographic format
• Proficiency in prioritizing tasks
• Ability to think strategically
• Demonstrated high skills in persuasion and influence
• Demonstrated high standards of ethics and integrity
• Project and time management skills
• Impeccable verbal and written presentation skill
• Solid business acumen
• Analytically-minded with a strong attention to detail
• Able to interact and build relationships with all levels of management, including C-level
• Pronounced problem resolution skills
• Must be a self-starter able to work in both a team and independent environment.
• Ability to exchange, clearly and concisely: ideas, facts, and/or technical information in person, by email and by telephone.
• Physical requirements include: sight, sitting for at least four hours per day, stooping, grasping/motor dexterity skills; skills essential for successful communications include public speaking and writing.