Join Our Team As Executive Assistant to COO, Field Operations

Imagine a place where who you are, where you're from or the circumstances that surround you don’t determine your access to experiences or opportunities. Now imagine a mission, created to enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. The Boys & Girls Clubs are making that vision a reality — in your community and communities around the world. 

Click here, Working At BGCA, to hear from our President and CEO, Jim Clark, about what makes working at Boys & Girls Club of America (BGCA) so special.

Job Summary

At BGCA our Field Operations team plays a critical role in advancing our mission and ensuring seamless execution at scale. We are seeking a Executive Assistant to serve as a trusted strategic partner to the Executive Vice President & Chief Operations Officer (EVP, COO) and senior leadership team.

This role is a blend of high-level executive support, time and calendar management, travel coordination, strategic project execution, and cross-functional collaboration. You will act as the operational backbone of the EVP, COO’s office, ensuring their time is optimized, priorities are effectively managed, and key projects are executed with precision. More than just administration, this role requires a proactive leader who can anticipate needs, navigate complexity, and drive impact across the Field Operations verticals.

This position is onsite, office-based in Atlanta, GA, following a hybrid model with 3 days remote and 2 days in the office (Tuesday & Wednesday).

What You’ll Do

Executive Support & Strategic Time Management

• Serve as the primary support for the EVP, COO, managing their calendar, scheduling, and travel logistics to maximize efficiency and impact.
• Anticipate needs and proactively manage competing priorities, ensuring the EVP, COO’s time is spent on the highest-value activities.
• Optimize meeting cadences across senior leadership, tracking action items and ensuring timely follow-up on critical initiatives.
• Provide high-level administrative support in preparing documents, presentations, and reports for leadership meetings, internal reviews, and Board engagements.

 Strategic Partner to Senior Leadership & Special Project Execution

• Act as a trusted advisor and liaison between the EVP, COO and Field Operations leadership, ensuring seamless communication and alignment.
• Lead or support high-level special projects, driving initiatives that enhance operational efficiency and effectiveness across Field Operations.
• Partner cross-functionally with HR, Finance, Communications, and other teams to streamline workflows, resolve challenges, and improve collaboration.
• Analyze priorities and execute process improvements that optimize performance and operational impact.

 Board & Executive-Level Engagement

• Oversee the development, review, and distribution of Board and executive materials, ensuring accuracy, clarity, and strategic alignment.
• Serve as a key point of contact for Board committees and high-level stakeholders, managing scheduling, materials, and follow-ups.
• Coordinate meeting logistics, agenda planning, and stakeholder engagement for Board-related interactions within Field Operations.

 Cross-Functional Support & Culture Initiatives

• Drive alignment and execution of key initiatives across Field Operations, supporting leaders with the tools, insights, and coordination they need to succeed.
• Support team engagement and culture initiatives, ensuring strong communication, collaboration, and team cohesion.
• Assist with internal communication strategies, helping to streamline updates, reporting, and organizational messaging.

What Success Looks Like in This Role

Success in this role means the EVP, COO operates at peak efficiency, with meetings, travel, and priorities seamlessly managed, allowing them to focus on high-impact work. Special projects and strategic initiatives are executed with precision, driving operational improvements and supporting work across Field Operations verticals. Board and leadership materials are delivered with clarity and accuracy, ensuring effective engagement at the highest levels. Senior leaders feel supported and aligned, benefiting from strong communication, structured reporting, and streamlined meeting management.

This is an exciting opportunity for a highly organized, strategic, and proactive professional to make a meaningful impact at the intersection of executive leadership, operations, and cross-functional collaboration. If you thrive in a fast-paced environment and excel at executive support, time management, and strategic execution, this role offers the chance to drive efficiency, enhance leadership effectiveness, and contribute to the overall success of Field Operations.

Who You Are

• An Expert in Executive Support & Time Management: You know how to optimize an executive’s time, juggling multiple priorities, managing complex calendars, and ensuring travel and logistics run smoothly.
• A Highly Strategic Operator: You anticipate challenges before they arise, connect the dots across teams, and align efforts to support executive-level priorities.
• A Proactive Problem Solver: You don’t just manage tasks, you drive solutions. You excel at navigating ambiguity and stepping in to ensure projects move forward.
• An Exceptional Communicator: You synthesize complex information into clear, concise, and actionable messaging, whether it’s for executive leaders, internal teams, or Board members.
• An Influential Partner & Relationship Builder: You influence without authority, gaining trust and buy-in across teams to execute cross-functional initiatives.
• A Detail-Oriented Executor: You bring precision and discipline to everything you do, ensuring key projects, meetings, and reports are executed flawlessly.

Why Join Us?

This is a high-impact, high-visibility role that sits at the intersection of strategy, operations, and leadership. You will be working directly with top executives and influencing decisions that drive the success of our Field Operations. If you thrive in a fast-paced, mission-driven environment and want to make a tangible impact, this is the opportunity for you.

Click I*Care Values to find out about how team members demonstrate Boys & Girls Club of America’s mission driven values, and integrate these beliefs into their environment and ways of work.

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