Boys & Girls Clubs of America named "One of the Best Nonprofits to Work for in 2017, 2018 and 2019" Indeed.com

Boys & Girls Clubs of America is the nation's premier youth development organization. Our programs, training and services impact nearly 4 million children and teens every year. We are always looking for qualified professionals with a passion for improving young lives, as a member of our national staff.  We have strong values, embrace diversity and offer great benefits to allow our employees to maintain work/life balance.

JOB SUMMARY

 Under the supervision of the Director of Operations, Texas , the  Grant Specialist is responsible for the operation of and support of assigned  grant programs.   This position is solely grant funded, the continuation of the position is contingent on the renewal of funding. 

ESSENTIAL FUNCTIONS 

• Collaborate with individual Club organizations to ensure they meet the requirements for assigned Alliance grant(s) program funding. 
• Ensure the timely, accurate and professional preparation of all funder and Club correspondence, reports, spreadsheets to meet the needs of the assigned Alliance grant(s). 
• Create and track budgets for assigned Alliance grants. 
• Lead and oversee the development of monthly billing and required reporting for assigned grants, including all invoices, PO’s and check requests and ensure they are written and submitted in a timely manner 
• Lead and oversee the implementation of procedures to train, support and monitor Club sites’ operation of assigned grants.   
• Maintain accurate grant program records, both physical and electronic, to ensure adequate documentation is available at all times that demonstrates responsible use of grant funds 
• Support the Alliance Program Quality Manager with training needs and development  
• Support other grant program administration needs as assigned, including data collection, reporting, tracking and monitoring programs  
• Develop recommendations for process improvements for assigned grants. 
• Develop and maintain positive and professional relationships with state agency and partners as well as local Club staff 
• Assess and develop/lead training activities to support staff development for assigned grant(s). 
• Assist Alliance and Operations Director(s) in other related special projects, as assigned, including the All State All Staff Training and Legislative Day 
• Assist the Director of Operations and Alliance Executive Director in other related special projects as assigned. 
• Adhere to organizational policies and procedures as described in the Boys & Girls Clubs of the Capital Area’s Employee Handbook, BGCA's Ethics Policy and elsewhere 

SUPERVISION EXERCISED 

• No direct Reports. May monitor and coordinate the work of temporary employees and student interns

​​EDUCATION & EXPERIENCE 

• ​Associates degree and minimum of five years’ work experience in non-profit program management or an equivalent combination of experience and education. 
• ​Minimum five years of experience in complex project management, managing operations and administrative tasks. 

​ABILITIES 

• ​High energy, motivated, confident, and creative; great attention to detail and accuracy in reports; ability to work for prolonged periods at high levels of activity, standing up and bending over; managing multiple tasks with varying deadlines; ability to exchange clearly and concisely, ideas and facts, both verbal and written.  

​SKILLS 

• ​Must be a team player with demonstrated collaboration skills including computer literacy using Microsoft Office to maintain databases, spreadsheets, and presentations; exceptional accuracy, grammar and proofreading skills; professional, courteous telephone manners; strong organization and office skills; demonstrated competence in time management and prioritization, handling of multiple tasks, detail and task oriented; strong interpersonal skills, ability to follow complex verbal and written instructions.

ENVIRONMENTAL & WORKING CONDITIONS

• Normal internal working environment.  
• This is a home telecommuting, full-time position. The individual selected for this position must maintain a home office with high speed internet and a stable means of communication, and be able to work at the Alliance office as needed.  
• Individual selected for this position must be able to successfully be cleared for work through a comprehensive national criminal, child abuse/neglect, DFPS history check, Drivers License  and FBI Fingerprint Check.